Syndics & property management
Built for property managers (syndics) of co-ownership buildings: your AI assistant picks up every call from co-owners, tenants and contractors, tells a genuine emergency from a service-charge question, and sends you a clear call record — even in the middle of a general meeting.
Without AlloBob
With AlloBob
A property manager looks after 40 to 60 co-ownership buildings on average. The phone becomes a full-time on-call job. AlloBob takes it off your hands.
Co-owners, tenants, suppliers: they call “about everything, all the time”. More than half of property managers work over 46 hours a week, evening general meetings included. Answering every call is impossible.
Hours of concentration destroyed every day
It’s co-owners’ no. 1 complaint (300 to 500 complaints a year at Test-Achats, the Belgian consumer association). Poor responsiveness on the phone is the leading cause of lost trust — and of management contracts not being renewed.
One lost building contract = several thousand euros a year
A leak getting worse, a stuck lift, a communal heating failure in winter (imminent danger). You’re legally required to act fast — the insurance claim must be filed within 5 working days — but you can’t be reachable 24/7.
A badly handled claim = worse damage & liability exposure
“Er is een lek in het gebouw” (there’s a leak in the building) — in Brussels and Flanders, some of your co-owners speak Dutch, others English. Without an answer in their own language, misunderstandings build up.
Avoidable tension on every misunderstood call
A half-time secretary: ~€2,000/month including employer costs
AlloBob: a 24/7 answering service in EN/FR/NL
From €67/month — a fraction of the fees for a single unit
Features
An assistant that knows your job: it takes notes, triages and directs callers — without ever giving legal advice or quoting service-charge amounts.
The AI tells a genuine emergency (an ongoing leak, someone trapped in a lift, communal heating down in winter, a smell of gas → 112) from a routine request (service charges, general meeting, lease). If it’s critical, you get an immediate text for the on-call manager.
Co-owner, tenant or contractor? Which building, which unit? AlloBob qualifies each call and structures it into a clear record — without ever disclosing confidential information about the co-ownership.
French, Dutch and English, with co-ownership vocabulary mastered in each: “syndicus”, “mede-eigenaar”, service charge statement, general meeting, check-in inventory.
Every caller gets an answer and the assurance of a callback. AlloBob can book an appointment or a callback straight into your calendar — and that constant responsiveness is what protects your management contracts.
In action
Here’s how AlloBob handles your calls — even on a Sunday evening, even in Dutch.
Caller (NL): “Goedenavond, er is een groot waterlek in de inkomhal van het gebouw.” (Good evening, there’s a major water leak in the building’s entrance hall.)
AlloBob (NL): “Goedenavond! Ik noteer dit meteen als dringend. Om welk gebouw gaat het?” (Good evening! I’m logging this as urgent right away. Which building is it?)
Caller: “De Bloemenstraat 12, het water komt van het plafond.” (Bloemenstraat 12 — the water is coming through the ceiling.)
AlloBob: “Begrepen. Ik geef dit prioritair door aan de beheerder. Op welk nummer kunnen we u bereiken?” (Understood. I’m passing this on to the manager as a priority. Which number can we reach you on?)
→ Text to the on-call manager: URGENT — Leak in entrance hall — Bloemenstraat 12 — NL co-owner — Water coming through ceiling — Callback requested
Caller (EN): “I don’t understand my service charge statement, it’s gone up. How much is it exactly?”
AlloBob: “I can’t go through the amounts with you myself, but I’ll note your request and the property manager will get back to you to explain it. May I have your name and the building concerned?”
Caller: “Mrs Denis, Les Tilleuls residence.”
AlloBob: “Thank you, Mrs Denis, that’s noted. The property manager will call you back about this shortly.”
→ Request noted & passed on to the property manager — no figures given, no confidential information disclosed
Try Bob
On our homepage, choose the “Property management” scenario, click “Call” and dial the number shown from your phone. Bob picks up and plays the scenario just as he would for your clients.
A real call to a Belgian number, no premium rate · simulated appointments · 3 minutes max.
Far less than a 24/7 human answering service, and a fraction of the cost of a half-time secretary.
For a syndic managing a handful of buildings, it costs less per month than the fees for a single unit.
FAQ
AlloBob answers with a natural, fluent voice. Most callers do not realise they are talking to an AI. It understands everyday language, with no keypad menus.
Yes. AlloBob automatically detects the caller's language (French, Dutch or English) and switches in real time, using the vocabulary of your line of work.
From €67/month on the annual plan (€89/month billed monthly). Free trial with 15 minutes of calls, no credit card required.
No. You keep your current number and there is no equipment to install. AlloBob is set up entirely remotely.
Usually within 24 to 48 hours. We tailor its script to your business before it goes live.
Free, no commitment. We’ll show you AlloBob in action on a real co-ownership management scenario.